Terms of Service
Effective Date: [Insert Date]
1. General Terms
1.1. Agreement: By booking and using [Wedding Venue Name] (hereinafter referred to as "the Venue"), the client (hereinafter referred to as "Client") agrees to abide by the terms and conditions outlined in this Terms of Service Agreement ("Agreement").
1.2. Venue Description: The Venue includes [describe facilities, e.g., indoor hall, outdoor garden, etc.], located at [Venue Address].
2. Booking and Payment
2.1. Reservation Deposit: A non-refundable deposit of [percentage or fixed amount] is required at the time of booking to secure the date. This amount will be applied toward the total cost of the event.
2.2. Payment Schedule: The remaining balance is due [number of days] prior to the event date. Failure to pay the balance on time may result in cancellation of the reservation.
2.3. Cancellation Policy: Cancellations must be made in writing. If the Client cancels:
- More than [number] days before the event, they forfeit the deposit.
- Less than [number] days before the event, the Client will be responsible for [percentage or amount] of the total event cost.
3. Venue Use
3.1. Event Time: The Venue is available for use from [start time] to [end time] on the event date. Additional time may be arranged at an extra cost, subject to availability.
3.2. Guest Capacity: The Venue has a maximum capacity of [number] guests. Exceeding this limit is prohibited and may result in additional charges or event termination.
3.3. Permitted Use: The Venue is to be used exclusively for the event specified in the booking. Any use for other purposes, including but not limited to subleasing or commercial events, is prohibited unless expressly authorized by the Venue.
4. Client Responsibilities
4.1. Vendors: The Client is responsible for hiring vendors (caterers, photographers, etc.) and ensuring they comply with Venue rules. All vendors must be approved by the Venue [days/weeks] in advance.
4.2. Insurance: The Client is required to obtain event liability insurance, with coverage of at least [amount], and provide proof of insurance to the Venue at least [number] days before the event.
4.3. Compliance with Laws: The Client agrees to comply with all local, state, and federal laws, including those relating to noise levels, alcohol consumption, and safety regulations.
4.4. Damage: The Client is responsible for any damage to the Venue or its property caused by the Client, guests, or vendors. A security deposit of [amount] is required and will be refunded after the event, less any charges for damages.
5. Venue Responsibilities
5.1. Facility Access: The Venue will provide access to the reserved facilities as outlined in the booking agreement.
5.2. Basic Services: The Venue will ensure that basic services (electricity, water, restrooms, etc.) are available and operational during the event.
5.3. Venue Staffing: The Venue will provide [describe any staffing provided, e.g., on-site coordinator, security personnel] to assist during the event.
6. Force Majeure The Venue shall not be liable for any failure to perform its obligations under this Agreement due to circumstances beyond its control, including but not limited to natural disasters, acts of terrorism, or government restrictions.
7. Indemnification The Client agrees to indemnify and hold harmless the Venue, its owners, employees, and agents from any and all claims, damages, or liabilities arising from the Client's use of the Venue.
8. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law principles.
9. Entire Agreement This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements, discussions, or representations, whether written or oral.
10. Amendments Any amendments to this Agreement must be made in writing and signed by both the Client and the Venue.
11. Severability If any provision of this Agreement is found to be unenforceable or invalid, the remaining provisions shall remain in full force and effect.
12. Contact Information For any questions or concerns regarding this Agreement, please contact:
[Venue Name]
[Address]
[Phone Number]
[Email Address]
